Google Calendar

Some of the supported functionalities will only be available to workspaces running version 6.2.0 and higher.

The Rocket.Chat Google Calendar App connects your Google Calendar with Rocket.Chat to stay organized and get a daily rundown of your events. It gives users the ability to do the following :

• Manage meeting invites and respond to invites directly from Rocket.Chat.

• Get a daily digest of the events you have scheduled for the day.

• Receive reminders 10 minutes before every meeting.

• Change your user status automatically while in a meeting.

• Receive an email with your daily summary at a preferred time in your timezone.

Setup Google Calendar App

Prerequisites

Before setting up the Google Calendar App, here are some essential things to note.

• Your workspace must be on a publicly available domain.

• A Google Cloud project is required to obtain the Oauth2 credentials.

Installing Google Calendar App

To install the Google Calendar Rocket.Chat App,

• Go to Administration > Apps > Marketplace.

• Search for the Google Calendar app and select it.

• Click Install and Agree to accept the required permissions.

• On the Google Calendar App Info screen, navigate to Details > APIs and copy the GET google-calendar-app-callback URL. You need it to create the OAuth Client Id.

• After installing, you receive a direct message from the google-calendar .bot with instructions on how to configure the app.

• Run the slash command /google-calendar setup in the message box to view setup instructions.

You can find the callback URL for your workspace from the instructions.

Getting Google Cloud Client Credentials

• Go to the Google Cloud console and create a new project or select an existing one.

• From the sidebar, Navigate to API & Services > OAuth consent screen and fill in the required fields to Create a consent screen.

• Navigate to Credentials, Click New Credentials, then select OAuth client ID.

• Select Web application as the application type, then fill in the required details. Add the redirect_uri given by the google-calendar.bot . Click Create.

• Copy the client secret and client id. You need them to configure the app.

To enable Google Calendar API on your project,

• From the sidebar, Navigate to Library.

• Search for Google Calendar API, select and Enable it.

Configure the Google Calendar App

• On the Google Calendar App Info screen, navigate to Settings.

• Paste the client secret and client id from the Google Cloud console. Click Save changes.

• Type the slash command /google-calendar help to give you a list of commands you can use with the google calendar app.

  • /google-calendar help: Shows the list of slash commands.

  • /google-calendar setup: Shows the steps to set up.

  • /google-calendar connect: Starts the process to link your Google Account.

  • /google-calendar disconnect: Removes your linked Google Account.

  • /google-calendar settings: Opens a contextual bar to manage your Google Calendar settings.

  • /google-calendar events: Returns all events in the calendar for today.

Authorize and Connect with Google Calendar App

After the workspace administrator has installed and configured the Google Calendar App, users can connect their Google accounts and access the Google Calendar app features. Users can request for the Google Calendar app at Administration > Apps > Marketplace.

To see if the Google Calendar App is installed on your workspace, type the slash command /google-calendarand watch out for any related information.

To connect your Google account:

• Type the slash command /google-calendar auth.

• You receive a message from the google-calendar.bot. Click Authorize to authorize your account.

• Select the Google account you want to authorize, and click Allow for all the account permission.

• After a successful connection, the google-calendar.bot message notifies you of a completed authentication.

With your account linked, you can now change the settings, list your events, and get notifications on meeting hours.

You may be required to re-authenticate periodically whenever the authentication token expires.