Manage Room Members

This document provides detailed instructions on managing members across rooms in Rocket.Chat. It covers viewing member information, adding and removing members, and managing invite links.

View Room members

Room members must have one of the following room roles: Owner, Leader, Moderator, or User. Each member's permissions depend on their role, with the room owner having full management capabilities, including assigning roles.

To see the list of members in a room:

1. Click the Members icon in the room menu bar. Initially, only active users are shown.

For Teams, click the kebab menu from the room menu bar and select Team Members.

2. Select "All" from the dropdown beside the search bar to view all users.

3. Select a user to view their User Info. The user preview displays their name, username, roles, and current timezone.

4. From the user info, you can send a direct message or call the user.

5. Click the kebab menu for additional actions such as:

   1. Ignore

   2. Mute user

   3. Report user

   4. Remove from room

   5. Set role (moderator, leader, or owner).

Add members to a Room

You can add members to a room in two ways: manually adding users and sending an invite link.

Add users manually

To add users who are already in your workspace:

• At the bottom of the Members screen, click Add.

• Search for and select the users, then click Add Users.

Rocket.Chat notifies you if the user is already an existing channel member.

Send an invite link

To invite users via a link:

• At the bottom of the Members screen, click Invite Link and copy the generated link to share with invitees.

Edit invite link

To manage the duration and usage of an invite link:

• On the Invite Members screen, click Edit Invite.

• Select the expiration (in days) and the maximum number of uses, then click Generate New Link.

• This link will prompt invitees to sign up if they are outside your Rocket.Chat workspace before granting them access to the room.

Delete invite link

To delete an invite link, see Delete an Invite Record via Admin Panel. This feature comes in handy when you have an invite link with an Expiration date: Never. To avoid abuse, you can revoke it by deleting the invite record.

To create invite links, your role needs the Create Invite Link permissions. It's enabled by default for Admins, Owners, and Moderators. Contact your workspace administrator to adjust permissions as needed.

Remove a member from the Room

By default, only the room owner can remove a member. However, users with appropriate permissions can also remove members.

To remove a member:

1. In the Room Members screen, search for and select the user to view their User Info.

2. Click the kebab menu and select Remove from room.