Manage Room Members

This guide explains how to add, invite, remove, and manage members in a room.

Add members to a room

You can add members in two ways:

• Add existing workspace users manually

• Share an invite link

Add existing users

To add users who are already in your workspace:

1. Open the room and click the Members icon in the room menu bar.

   • In a team, open the kebab menu and select Team Members.

2. At the bottom of the Members panel, click Add.

3. Search for and select users.

4. Click Add Users.

If a selected user is already a member, Rocket.Chat notifies you.

Invite users with a link

To invite users using a link:

1. Open the room and go to the Members panel.

2. Click Invite Link and share the generated link.

The invite link displays its expiration date and time.

Edit invite link

To manage the duration and usage of an invite link:

• On the Invite Members screen, click Edit Invite.

• Select the expiration (in days) and the maximum number of uses, then click Generate New Link.

• This link will prompt invitees to sign up if they are outside your Rocket.Chat workspace before granting them access to the room.

Manage invite links

To view and manage room invite links, go to Manage > Workspace > Invites. This feature is useful when you have an invite link with Expiration: Never. To prevent abuse, you can revoke the invite link by deleting its record. If you want to delete any invite record, click the close icon next to it. Click Yes to confirm the deletion.

You can also manage invite links using the Room Invites API endpoints.

• To create invite links, your role needs the Create Invite Link permissions. It's enabled by default for Admins, Owners, and Moderators. Contact your workspace administrator to adjust permissions as needed.

• Make sure that you have configured the workspace email settings to be able to send emails.

Remove a member from a room

By default, only the room owner can remove a member. However, users with appropriate permissions can also remove members.

To remove a member:

1. In the Room Members screen, search for and select the user to view their User Info.

2. Click the kebab menu and select Remove from room.

Update room members

Each room member has one of the following roles:

• Owner

• Leader

• Moderator

• User

Permissions depend on the assigned role. The room owner has full management capabilities.

View room members

1. Click the Members icon in the room menu bar.

2. Use the filter dropdown to select All to display all users.

3. Select a user to open their User Info.

The User Info panel displays:

• Name

• Username

• Roles

• Timezone

Member actions

From the user’s kebab menu, you can:

• Ignore: Hide messages from the user (replaced with > This message was ignored label)/

• Mute: Make the room read-only for the user. They can still view messages but cannot send any until unmuted.

• Report user: Report the user to moderators by providing a reason.

• Remove from room: Remove the user from the room.

• Set role: Assign or update the user’s room role.

• View reported messages: See messages flagged on the moderation dashboard.