Manage Room Members

This document provides instructions on managing members across Rocket.Chat rooms.

Add members to a room

You can add members to a room in two ways: manually adding users and sending an invite link.

Add users manually

To add users who are already in your workspace:

1. Go to any room and select the Members option from the menu bar.

2. At the bottom of the Members screen, click Add.

3. Search and select the users.

4. Once you are done, click Add Users.

Rocket.Chat notifies you if the user you want to add is already an existing channel member.

Send an invite link

To invite users via a link, go to any room and select the Members option from the room’s menu bar. At the bottom of the Members screen, click Invite Link. A link is generated automatically which you can share with invitees. The link expiration date and time are also displayed.

Edit invite link

To manage the duration and usage of an invite link:

• On the Invite Members screen, click Edit Invite.

• Select the expiration (in days) and the maximum number of uses, then click Generate New Link.

• This link will prompt invitees to sign up if they are outside your Rocket.Chat workspace before granting them access to the room.

Manage invite links

To view and manage room invite links, go to Administration > Invites. This feature is useful when you have an invite link with Expiration: Never. To prevent abuse, you can revoke the invite link by deleting its record.

If you want to delete any invite record, click the close icon next to it. Click Yes to confirm the deletion.

• To create invite links, your role needs the Create Invite Link permissions. It's enabled by default for Admins, Owners, and Moderators. Contact your workspace administrator to adjust permissions as needed.

• Make sure that you have configured the workspace email settings to be able to send emails.

Remove a member from a room

By default, only the room owner can remove a member. However, users with appropriate permissions can also remove members.

To remove a member:

1. In the Room Members screen, search for and select the user to view their User Info.

2. Click the kebab menu and select Remove from room.

Update room members

Room members must have one of the following room roles: Owner, Leader, Moderator, or User. Each member's permissions depend on their role, with the room owner having full management capabilities, including assigning roles.

To see the list of members in a room:

1. Click the Members icon in the room menu bar. Initially, only active users are shown.

2. Select All from the dropdown beside the search bar to view all users.

3. Select a user to view the User Info screen. The user preview displays their name, username, roles, and current timezone.

4. From the User Info screen, you can send a direct message or call the user. You can also set the user as owner, leader, or moderator of the room.

5. Click the kebab menu for additional actions such as:

   1. Ignore: Messages from this user will be replaced with the label > This message was ignored. Click the label to reveal the original message.

   2. Mute: The room becomes read-only for the muted user. They can still view messages but cannot send any until unmuted.

   3. Report user: Provide a reason for reporting the user and click Report.

   4. Remove from room: Remove the user from the room.

   5. Set role: Assign the user a role (moderator, leader, or owner).

   6. View reported messages: Access all the messages from the user that have been reported on the moderation dashboard.